Administrative Assistant Job Description Template Word – Administrative assistants keep the office or company running smoothly by handling customer inquiries and supporting other administrative staff. They are the glue that holds everything together!
Like any good glue, it should be strong and durable. So let’s continue with this resume.
Administrative Assistant Job Description Template Word
The first step in creating a resume is choosing a resume format. It depends on your professional experience and skills.
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Tip: Only include jobs that are relevant to the role you’re applying for, so skip any previous jobs that don’t apply. For example, list previous work experience such as office assistant, executive assistant and concierge.
Tip: If in doubt, select the resume format in reverse chronological order. For more information, check out our guide on how to write your resume in reverse chronological order.
The best format for an administrative assistant is either a reverse chronological resume format or a functional resume format.
The reverse chronological format shows your career progression – how you’ve grown professionally and expanded your work experience and knowledge base. For example, you can mention that you worked as a cashier before becoming a receptionist and finally your current position as an administrative assistant.
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Tip: Check out our guide to listing your job on your resume to find out how and where to list your past jobs.
A functional resume format, on the other hand, groups your skills by type. You add sections like “administrative support” and “computer skills” where you list your abilities below.
Counselor. Instead of writing “experienced in planning”, make it more specific and measurable by adding information such as “scheduled more than 30 meetings per week with sufficient time to prepare in advance”. 2. Write a strong administrative assistant resume
A summary is a sentence or two at the top of your paper that summarizes your entire resume. This is the main point that makes the resume reviewer want to know more.
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While this is certainly an optional section, your resume is one of the best ways to impress a hiring manager.
This is a bad resume because it is very vague – there is no idea of who you are as a person. It is also considered generic. For a Fortune 500 company, this part is unnecessary because the hiring manager is impressed with the company when he sees it a few lines down on the resume!
Organized administration professional with 5 years of experience in running a smooth office, handling confidential company information and writing internal communications.
This is a good resume because it describes you a bit—you’re “organized” and “professional”—and it describes some of your responsibilities.
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For more information, check out our How to Write a Killer Resume guide. Or see our resume examples.
The next step in writing a resume is listing your work experience. This includes your job title (see: The right way to list jobs on a resume), the name of the job, and the hours you worked.
It is important to use strong action verbs at the beginning of each sentence. Don’t repeat or misuse the same verb – there are many to choose from! These verbs show the hiring manager that you can perform certain activities, from “creating” to “evaluating” to delivering.
You should also quantify your resume whenever possible. This means adding a number to achievements, such as a dollar amount or a percentage. Quantifying your resume will give the hiring manager a more accurate idea of your performance on the job. For example, let’s say you “trained 2 employees,” “increased customer satisfaction by 20% by sending weekly company newsletter emails,” or “saved the company $30,000 by switching scheduling software.”
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You don’t always need exact numbers or percentages. You can also say that “you called weekly meetings”, “wrote monthly emails” or “did annual financial reports”.
For more information on framing your work experience, see our How to Describe Work Experience guide.
Skills show the hiring manager what you can do for the company without taking up too much space in the “work experience” section of your resume.
There are two types of skills – soft and hard. “Soft” skills are those that cannot be measured and better describe your personality. Examples include leadership, problem solving and communication. In contrast, “hard” skills are skills acquired through formal education. Examples are information technology, programming languages and certifications.
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Administrative assistants need a strong combination of both soft and hard skills. Even if you have advanced skills that don’t quite fit, like Photoshop, add them! This will set you apart from other applicants, and when you are hired, you may be given new and exciting tasks, such as designing brochures.
For a more comprehensive list of skills, read our guide to over 100 key skills in 2021 and examples for any job.
Administrative assistants usually do not need a university degree (although executive assistants do). However, a high school diploma or GED is required. Most people learn essential skills on the job, such as office etiquette, proper telephone etiquette, and how to use office equipment.
Still not sure what to include in this section? Check out our guide to adding education to your resume in 2021.
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Certificates show employers that you are developing your skills and diversifying your experience. Not only will you be more knowledgeable, but it will also be easier to find work.
Although certifications are not required to become an administrative assistant, they can set you apart from other applicants.
To learn more about certifications, check out our guide on how to properly include certifications on your resume.
The template of your resume should reflect the position you are applying for. For an administrative assistant, try professional, minimalist or elegant shapes, as they reflect the rigor of an office environment. On the other hand, if you’re looking for a job at a startup or art company, try our creative or contemporary formats.
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If you want to create your own template, check out our step-by-step guide to creating a resume template in Microsoft Word.
With a background in psychology and marketing, Kateryna dedicates her time to understanding people, their careers and goals in order to help them succeed. He also has experience in social media, science and fiction. When she’s not writing, she’s hitting the gym, playing with her cats, or eating chocolate.
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This administrative assistant job description template consists of 3 pages and is an MS Word file listed in our HR documents.
Page 1 JOB DESCRIPTION ADMINISTRATIVE ASSISTANT SYSTEM Brief description The task of the administrative assistant position is to be responsible for providing administrative and office services to ensure efficient and effective operations. Duties • Answer calls and make calls to interested parties or receive messages; • attend meetings for minutes; • Conducts research, collects information and prepares documents for review and presentation by directors, committees and boards; • Archive and search business documents, records and reports; • Greet guests and decide if they need to provide access to certain individuals; • Organizing trips for managers; • Open, Sort and distribute incoming correspondence, including faxes and email; • Performs general office tasks, such as ordering consumables, maintaining documentation management systems and basic accounting work; • Preparation
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