Description Of Administrative Assistant's Duties – If you’re hoping to land a managerial job or similar office support position, it’s important to have an effective CV.
An administrative CV that stands out from the crowd will attract recruiters who highlight the skills you need most and will get you more interviews.
Description Of Administrative Assistant's Duties
With 4 admin CV examples, this guide will teach you everything you need to know about writing a successful CV and securing senior admin roles.
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The CV above is a good example of an experienced manager who has worked in back office support roles at several companies.
This will give you a good idea of how your CV should end, but the following guide will take you to the next step, the process of writing your own CV (Curriculum Vitae).
Before you start writing your CV, you need to plan how to organize the information and style of the document. This step is very important because the structure and format of the document will help you create a pleasant reading experience for the recruiter and give you a professional first impression.
This infographic shows you which sections you need in your CV, how to order them, and styling tips.
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Now that you understand how to structure your CV, I will take you through the sections in detail and show you how to write each one.
At the top of your CV, list your name and contact details so recruiters can easily contact you.
Quick tip: lower the top page margin to push these details to the top of the page, creating more space for the body of your CV.
The required contact details are – There is no need to include your full address, date of birth, marital status etc. Online for security purposes.
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The top of your CV plays an important role because it’s the first thing a recruiter sees when they open the document, and you only have their attention for a few seconds.
To ensure you make an immediate positive impression, supplement your CV with a profile that provides a comprehensive summary of your skills and ensure that people take the time to read your CV in its entirety.
Your profile (sometimes called a personal statement by junior candidates) should be an introductory paragraph of about 5-10 lines.
Quick tip: If you’re worried your spelling and grammar might be off, try using our partner’s CV builder to eliminate the chance of mistakes.
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Where did you work – what type of organization did you work for? Big deal? A small office down the street? If you don’t have work experience, you can draw on school or university experience.
Qualifications – IT, Maths and English qualifications are as important for admin jobs as professional management qualification.
Essential Admin Skills – Although each administrative role is unique, they all have certain essential skills. Skills such as data entry/management, reporting, writing, writing and diary management.
Types of people you support – Who have you supported in previous roles? Department head? A global director? A great team?
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Knowledge of Systems / Software – Many admin roles require the use of common systems and software such as Outlook and Microsoft Excel.
To create more impact at the top of your CV, add a key skills section below your profile.
The Core Skills section is a series of bullet points in 2 or 3 columns that highlight your most valuable skills and knowledge for an admin role.
The result of this section allows the reader a good overview of your potential from a quick glance at the CV – good to ensure you get noticed.
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Once you’ve presented your skills at the top of your CV to thousands of recruiters, it’s time to start detailing your work history to give them a deeper understanding of what you can do.
, don’t worry – you can write about other experiences that may be relevant, such as school/university projects, personal projects, school work placements, volunteer work, or anything else you can use relevant skills for.
List your work experience in reverse chronological order (newest and oldest) as employers will be more interested in your recent work to assess your current skills.
When your CV is inactive, you can narrow down past roles because they won’t get much scrutiny from recruiters or employers.
United States Department Of Health And Human Services
It is important to structure your job description in a way that is easy for the recruiter to read and allows them to quickly understand your work and its impact.
Don’t make the mistake of writing your role as one big unbroken essay, they are a reader’s worst nightmare.
Create context for the recruiter by providing an overview of the company you work for, where you will fit into the organization, and a brief summary of the role.
“Work as part of a global publishing company’s marketing support team, providing administrative support to a busy team and managing 2 assistants”
Office Of The Administrative Assistant To The Secretary Of T
List the responsibilities within your role in short bullet points, highlighting as many important skills as possible – showing who you are and how your actions will benefit your employer.
To demonstrate your influence in the workplace, complete the role with some achievements that have had a positive impact on the company.
Add your full education at the end of your CV, listing your GCSEs, A-levels, diplomas and all professional qualifications.
Don’t forget that if you have qualifications relevant to the admin role you’re applying for, you should mention them in your profile at the top of your CV.
Decoding The Executive Assistant: Key Responsibilities & Duties
Whether or not you include your hobbies and interests in your CV is up to you – they usually don’t make a huge difference in hiring decisions (good or bad).
If you have interests related to the role you are applying for, that should be mentioned.
Although there are many types of administrative roles, the following skills are often found in the requirements of candidates for admin jobs.
Business/Office Support – Most administrative roles revolve around the support of key people in the business or the entire office. Your CV should include examples of what you support and how your input will help the company move forward.
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Data Access and Management – Admins often require staff to manage large amounts of data, properly storing, managing and sharing it. Highlight your ability to manage business-critical data and the tools and systems used in the process.
Document Preparation – Preparing letters, emails, reports and other important documents is an important part of management.
Microsoft Office – In most workplaces around the world, Microsoft Office is an essential business tool. Your CV should demonstrate your proficiency in Word, PowerPoint, Excel, PDF and other widely used programs.
If you can grab the recruiter’s attention with your profile and demonstrate your impact with a well-written description, you can land an interview for an admin role.
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Remember that research and relevance are the keys to a good CV. So, before you start writing, find your target role and fill your CV with skills that match the job requirements.
You can view our receptionist CV examples or find more CV writing tips throughout our blog. From the movie (Anne Hathaway in
In its simplest form, an executive assistant is an organizational professional who provides administrative support to an executive position within a company.
But what exactly does this ‘support’ involve, and what is the role of the executive assistant? The EA is the go-to person for all (and sometimes exclusive) business needs.
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According to The Assist, a popular magazine among assistants, although most EAs have a bachelor’s degree, many of them say you don’t need a person to do the job well. Hands-on experience can go a long way in the hiring process.
You may find this article because you are interested in how to become an executive assistant or the duties and skills associated with this role.
In this article we take an in-depth look at a few key executive assistant roles and offer valuable tips and tools for success in an EA role.
One of the most important skills for an executive assistant is schedule and calendar management. With so many hours in a day, it’s important for EAs to strategically schedule meetings, events, and tasks to maximize executive time and maintain productivity. Strong time management and organizational skills are essential for effective schedule and calendar management.
Duties And Responsibilities
The Executive Assistant job description says: Act as a gatekeeper and strategically manage the CEO’s time in relation to priorities, goals and objectives.
What it really means: You file all meeting requests and play calendar Tetris to create the perfect work calendar
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