Executive Office Assistant Job Description – Top ↑How to Create an Executive Assistant Resume. Use the executive assistant resume template. What to include in an executive assistant resume. How to get your contact information right. How to write an executive assistant resume summary or objective. What if you have no work experience? Use Action Words to Supercharge Your Executive Assistant Resume How to List Education Correctly 30 Best Executive Assistant Resumes Executive Assistant Resume Hard Skills: Executive Assistant Soft Skills: Other Resume Sections to Consider Organizations Languages Interests and Hobbies Use your Cover Letter with your CV Contact Information Hiring Manager Contact Information Opening Paragraph Closing Paragraph Body Formal Salutations Key Passages Suggested Reading:
As an executive assistant, you are used to dealing with the high expectations of your boss. Staying organized, solving problems and writing resumes are your specialties
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OK, that last one probably caught you by surprise. After all, you’re reading this article because you could use a little help with your executive assistant resume.
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Well, you’ve come to the right place. We will guide you through the entire process of creating an outstanding executive assistant resume.
Now read on to learn how to create a resume that looks as amazing (or better) than the one above!
Some information needs to really impress employers, and choosing the right resume format will help you emphasize this important content.
Today, the most common resume format is “reverse chronological.” This is the best choice for an executive assistant resume.
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We hear this all the time from executive assistants: “my past employers were always old, why not just create a simple resume in Word.”
Maybe it’s true, but we know a way to create a visually stunning resume in the same time it will take you to create this “simple” version of Word. Just use the executive assistant resume template.
You’d be surprised how often people get their contact information wrong. And these little mistakes can immediately prevent you from a job interview. There may be a missing number in your phone number. Or an email address that is not very professional.
Did you know that recruiters spend an average of less than 6 seconds reviewing a resume? If you just said “Wow, is that right?” then we can confirm that it is true.
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With this in mind, the lesson for you is this: a recruiter needs to know with a single glance that you are qualified for his job. Otherwise, they won’t even read your resume.
What is the fastest way to attract your reader and make them read your CV?
Both the resume summary and objective are sections that are found at the top of your resume under the contact information section.
However, a resume summary and an objective are not the same thing, and you should never use both. The main difference between the two sections is that…
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This is your chance to make a bold statement that immediately tells recruiters they need to keep reading. This is the “hook”.
A resume objective, on the other hand, is a 2-4 sentence snapshot of your career goals and aspirations.
You will notice from the examples above that people who are more advanced in their career or at least have direct experience working in the role they are applying for use the CV summary.
A resume objective is more appropriate for those who are new to the field (student, graduate or career changer). So the goal reads a little more ambitious.
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Companies want to see that you have worked in similar roles or organizations before. Here’s how to structure your work experience section:
See the last point. This is important. Why do I ask? Because it highlights a great achievement. In this case, the organization of three consecutive annual meetings of the board of directors.
The more specific you can be about the results you produced for a previous employer, the better the person reading your resume will be able to imagine the value you can add to the company.
Students and recent graduates ask themselves this question all the time. And frankly, it’s a challenge that applies to all types of work, not just executive assistants.
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The truth is you have to work with what you have. You’ve probably worked at least one summer job or internship. I list these positions, but only list responsibilities or accomplishments directly relevant to the executive assistant position.
If you have no work experience, list relevant school projects, courses and volunteer work that demonstrate you would be a successful executive assistant.
If you are a student or a recent graduate, you may want to check out our how-to guide
What do these words have in common? Well, they don’t say much. They are not strong words that express certain actions.
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A great resume writing strategy is to use very specific verbs or strong words to highlight your responsibilities and accomplishments. Here are some that are important for executive assistants:
There are no real tricks here. Simply list your educational experiences in reverse chronological order. It should look like this:
Before we continue, here are some typical questions we receive about education on a resume, along with the answers to them:
You also need to mention your degree. Include only years studied. If you are still learning, enter “Now” as the end date. For example 2017 – today.
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Only if you don’t have a college degree. If you have a college or university degree, it is obvious that you graduated from high school.
Every employer has a specific set of skills they are looking for in candidates. These are usually listed directly in the job description. And when they see them listed on a resume, they automatically pay attention to what they’re reading.
You can probably guess a lot of skills relevant to your job. But just in case, here are some of the most sought-after skills for executive assistants.
You have completed the main sections of your resume and edited it to perfection. You are done…
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So if your resume is exactly the same as everyone else’s, you won’t be considered like any other applicant?
Making a little extra effort can give you an edge. Consider these resume supplements.
Depending on your career and personal interests, you may be (or have been) involved in various organizations outside of your regular job.
Examples could include any committees you sit on or volunteer for local community organizations. And your work with these organizations can really help enhance your skill set, so it’s wise to list them on your resume.
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You don’t need to go into a ton of details. List only the organization, your role, and a key activity relevant to the Executive Assistant position.
In the era of international business, having an executive assistant who speaks multiple languages is definitely valuable for a manager and his company.
You never know when an email will need to be composed in Russian, French, Finnish, or any other language you can think of.
If you know some foreign languages and have more space in your resume, you can add a language section.
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The relationship between a director and his assistant is sacred. Harmony is key and often these two collaborators end up sharing a special bond over hobbies or interests.
It is a good idea to list some personal interests in your resume to get a sense of your personality. Just remember that some hobbies may not be the most professional. It’s best to reveal your passion for comics when you actually get hired.
One of the most in-demand skills for executive assistants is written communication. What better way to show that you can write than by crafting the perfect cover letter?
In addition to meeting the application requirements (yes, most companies want a cover letter), you have an additional opportunity to show that you know how to write a concise and persuasive letter.
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Including a cover letter aimed at specific employers with your resume can significantly increase your chances of being invited to an interview.
And the first step to writing a persuasive cover letter is a proper structure. Here’s how to do it:
Make your introduction a little bold. If you fail to connect the hiring manager there, chances are they won’t read the rest. Then, mention:
Once you’ve won the hiring manager, you can review the rest of your background. Some possible points to note are…
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Need some extra inspiration? We know that creating a cover letter is a very difficult job. Don’t worry, we have prepared a step-by-step guide for you
Assuming you’ve followed all the advice we’ve given in this guide, you should be ready to click “Submit” on your application. Then you just have to wait for the call or email inviting you to an interview.
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