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It Director Duties And Responsibilities – Effective resource management can make or break a project-based business. This is why hiring a resource manager can be truly transformative. But what is a resource manager and what can he bring to the organization?
You are no doubt familiar with the phrase “herding cats”. Well, many resource managers will agree that this is an accurate picture of their day-to-day work!
It Director Duties And Responsibilities
Resource management is a very complex task. Time, equipment, people and money are all resources that must be properly distributed within a company to meet the needs of various projects. If resources do not meet the needs of projects, you can expect missed deadlines, inferior work and unhappy customers.
Communications Project Manager Job Description
Resources are also expensive and limited, so they must be managed and allocated carefully. As a result, effective resource management is often the difference between a highly profitable and healthy business and a cash-strapped business.
From this, it is clear that resource managers carry a huge responsibility. But what does the job description of a resource manager actually mean? Let’s find out.
First, resource managers assist project managers in planning and allocating resources to projects. Their role is to allocate the right resources to the right work, at the optimal time, within the budget.
Resource management is one of the critical aspects of project management because it is how the company plans, schedules and allocates resources. Good execution of a project depends not only on people, but also on processes, budgets and automated technological solutions. All these elements are “resources” that must be carefully managed.
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Resource managers also provide joint support to project managers on ongoing and upcoming projects. They may need to adjust plans and reallocate resources to increase efficiency or deal with unexpected obstacles a project encounters.
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A project manager can take care of only a few projects, but at the same time he is responsible for all the success indicators related to these projects. Will the project be completed on time? Are you on budget? Do you meet the job specifications?
Resource managers, on the other hand, may work across an organization in collaboration with multiple project managers. This is because they focus on the sourcing aspect of project success rather than the entire scope of the project.
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This is not to say that the responsibilities of a resource manager do not play a significant role in ensuring project deliverables – they certainly do. Having the right resources at the right time is essential to the success of the project. Resource managers have less need for detailed breakdown of all aspects of the project.
While project managers spend a lot of time communicating with customers and other external stakeholders, a resource manager may have less interaction with people outside the organization.
To further illustrate the difference, here are some examples of typical tasks that project managers and resource managers might perform themselves in an average week:
With a limited budget and other resources, a project manager can assign tasks to team members based on what they do. However, it is the responsibility of the resource manager to ensure that the right person receives the task and that the resources allocated to each project are utilized to the maximum.
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The role of a resource manager overlaps with the role of human resource managers and personnel managers, but differs from these two roles. Resource managers work with managers in the hiring process and HR managers in allocating resources.
However, an HR manager differs from a resource manager in the sense that they only manage human resources, while resource managers consider all the resources of the organization, not just the staff.
A resource manager is involved in resource allocation planning and they ensure maximum utilization of all company resources. While this includes training and developing employees, it also involves managing additional resources such as equipment and supplies. Their main goal is to ensure that there are adequate resources at every stage of a project.
On the other hand, the human resources manager handles benefits and salary management, employee engagement, staff training, training and hiring.
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Human resource management may work closely with resource management to manage and oversee all project team allocation and manpower needs. In some cases, depending on the company’s organizational structure, a resource manager may step in to collaborate with the HR manager on issues related to employees.
According to Neil Witten, PMP, a resource manager is “the primary nurturer…the most altruistic yet influential position in the organization.” As they spend more time thinking about people, skills and performance, soft skills and broad and varied experience in managing diverse people are essential.
However, resource managers also rely heavily on data. For this, using modern project management software helps them a lot in doing their work.
Instead of spending hours on manual input and number crunching on spreadsheets, modern platforms make the most of data entry and help you track complex interdependencies clearly and concisely. They provide useful trends and data points to aid decision making.
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The use of resource management software is essential to getting things done on time and at a high level.
To guide you through resource management and other best practices with effective resource management software, read our resource manager’s guide here.
It goes without saying that a resource manager should have relevant experience and a suitable professional background for the position.
The resource manager does not check the boxes for the correct skills. They draw on a wide range of analytical and people management skills, and develop unique thinking under the pressures of managing multiple projects simultaneously.
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Resource managers generally must have a bachelor’s degree in one of the following fields or a related field:
In addition to earning a college degree, industry certifications can demonstrate specific professional skills. Some of these certification courses are:
Advanced or senior certification programs are also available for career development in the resource management track or to meet the requirements of the company’s organizational structure.
Another key skill for a good resource manager is previous experience or work in a similar role:
Human Resource Manager Job Description
Some companies do not require specific experience for the role of resource manager. Previous experience in a relevant field may be optional depending on the job description, but will give the candidate an advantage over other candidates.
A resource manager should also be able to demonstrate that they are proficient in resource management by possessing the following hard skills:
Being a resource manager requires more than just industry skills. It requires leadership skills and interpersonal qualities that help foster a collaborative, motivated and productive environment. Here are some relevant skills that a good resource manager should have:
Some organizations may think that project managers are better suited to managing resources and other responsibilities. However, as society begins to expand, the negative consequences of resource mismanagement become more visible.
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Besides assisting project managers, a resource manager keeps a bird’s-eye view of where various projects are, which ones are performing well, and what all deadlines are. With software to help, they can also track where the equipment and technicians are in real time. They can then pass this information on to different project managers.
When your team members are managing multiple projects at once and working overtime for weeks on end, it may be a sign that your organization needs to hire a resource manager.
While there is nothing wrong with taking on multiple projects at once, overstretching resources is not the way you want to go. Teams with high to-do lists can become frustrated and worn out, resulting in lower quality work and lower productivity.
A resource manager can control the allocation of resources and manage the planning of project requirements to align team tasks. This will prevent over-registration of team members and reduce workload.
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Managing your company’s staffing needs can be overwhelming if you don’t have experience in resource management. When you can’t figure out when and who to hire, you need a resource manager to help. One of their skills includes accurate analysis and evaluating when to add people to your team.
Specifically, a resource manager can create accurate forecasts of your organization’s needs based on future projects, resource schedules, and team member capabilities.
Delegating tasks may seem like a problem. But once you’re halfway through the project, unless you have a well-established process for tracking who’s doing what, you may find it challenging to report on everyone’s progress.
This is one of the areas of specialization of a resource manager. Lack of perspective makes it difficult to prioritize needs and optimize communication. The resource manager, using his eye view, allocates and monitors the resources and capacity available to all projects, wherever they are at the time.
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Today’s resource managers use resources
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